Cycling to vs cycling at work
I did not expect this question to generate so much response. It was a one-off question about a one-off trip, and is not going to be worth writing up a company procedure for, unless it starts to become more common. However, I've been talking offline, reviewing what's been said here, and looking further where I can. These are my thoughts are all that feedback:
!) The benefits for cycling more and driving less are huge - mental health, physical health, direct cost, indirect environmental cost, etc. The Waka Kotahi information above stresses this a lot.
2) The risk factors are the same for a car. Driver error, other vehicle error, road and traffic conditions. I've looked up the accident rate and it's slightly higher per km for cyclists than drivers, and the likelihood of injury is greater. But the mitigation is the same - driver training and being aware of the risks. Where is our risk appetite? If we are too worried to allow cycle use in company time, why do we allow car use? The line is arbitrary. As per Chris H above, we aren't in the business of fixing hazards associated with NZ roads.
3) Other factors such as maintenance of the bicycle, whether it is suitable for carrying any required cargo, and whether the clients will have a positive impression. We allow private vehicle use for some instances, and stipulate that the vehicle must be presentable, suitable and well maintained. The same extends to bicycles.
4) Insurance. This could be considered commercial use. But a bicycle is insured under house and contents, rather than as a vehicle so doesn't have a commercial use clause. If there is an accident while riding a bicycle on company time, would the riders vehicle third party insurance cover damage to any other vehicles or property. There have been a lot of bicycle thefts covered in the newspaper recently. Would the bicycle be insured against theft while at the client's site? I am not an expert on this level of insurance but am happy for anyone here to answer, although it doesn't really fall into our H&S lane.